COMPLIANCE OBLIGATION
Annual budget meeting notice
- Statute
- §718.112(2)(e)
- Notice
- ≥ 14 days prior
- Send by
- Sep 30, 2026
Overdue by 4 days
THE PRODUCT
Six surfaces, one audit trail.
Each section below maps to a duty Chapter 718 puts on your board. The screenshots are real product, the citations are real statute, and the audit trail is on by default — not a paid tier.
SURFACE 01 · COMPLIANCE
Compliance — the obligations, in order.
Every duty Chapter 718 and HB 1021 put on your board, on one screen, with the section number and the days remaining.
Statutory obligation tracker
Director education, milestone inspections, SIRS, annual budget, financial reports. Each item carries its §718 citation, its deadline, and its owner.
§718.112
Director-education clock
Per §718.112(2)(d)5.b., new directors have 90 days. We start the clock on appointment, send three reminders, and store the certificate in the officer record.
§718.112(2)(d)5.b.
Milestone and SIRS workflow
Phase 1 and Phase 2 inspection timelines, engineer engagement log, reserve study upload, and a shortfall calculator that drafts the assessment notice when the math is in.
§553.899 · §718.112(2)(g)
SURFACE 02 · DOCUMENTS
Documents — records the regulator can ask about.
Per §718.111(12)(a), associations must maintain the official records. Per §718.111(12)(c), they must produce them within 10 business days of a written request. We do both.
Records repository
Categorized to the §718.111(12)(a) record list. Bylaws, declaration, minutes, financials, contracts, insurance, inspection reports — every category, none missing.
§718.111(12)(a)
Records request log
Owner submits the request; the 10-business-day clock starts on receipt. Every download is timestamped with who, when, and from where. Exportable as a single PDF.
§718.111(12)(c)1.a.
Website-posting bundle
For associations of 25 units or more, §718.111(12)(g) requires a digital posting set. We assemble it, watermark each download, and host it under your subdomain.
§718.111(12)(g)
SURFACE 03 · MEETINGS & NOTICES
Meetings and notices — the clock the statute writes.
Board, member, budget, special. Each notice has a different rule. We draft each one from the section, then send and verify delivery.
Notice templates from the statute
Board (48 hr) per §718.112(2)(c). Annual (14 days) per §718.112(2)(d)4. Budget (14 days) per §718.112(2)(e)1. Edit the body; the timing rule edits itself.
§718.112(2)(c)–(e)
Delivery receipts
Email open, owner-portal acknowledgment, mailed-notice tracking number. Stored as exhibits the lawyer can attach to a filing without re-formatting.
§718.112(2)(d)3.
Meeting workflow
Agenda builder, quorum check against the unit roll, attendance log, motion record, minutes draft. Exportable as a signed PDF for the official records book.
§718.112(2)(b)
SURFACE 04 · MEMBERS & UNITS
Members and units — the unit roll the statute counts from.
Owners, tenants, board, CAM. Position-aware, not role-soup. The treasurer sees the financial drawer; the secretary does not.
Unit roll of record
One source of truth for the owner of each unit, the recorded address, and the current officer assignment. CSV import from your existing roster on day one.
§718.111(12)(a)7.
Position-aware permissions
President, secretary, treasurer, director-at-large each get the surfaces the role needs, and not the ones it does not. CAM seat is operational, not administrative.
§718.111(1)(a)
Owner inbox
Each owner logs into their unit and sees what the board has sent, when it was delivered, and what it required of them. Ends the "I never got that notice" dispute.
§718.112(2)(d)3.
SURFACE 05 · SECURITY
Security — tenant-isolated, audit-trailed, exportable.
One association cannot see another association's data. We can prove it, and we can show you the access log when you ask.
Tenant isolation, row-level
Every record is scoped to one association at the database row. Cross-tenant query is blocked at the data layer, not by application logic that could fail.
Tamper-evident audit log
Every create, read, update, delete is logged with actor, time, IP, and document hash. The log is append-only and exportable as a signed PDF.
Two-factor and SSO
Two-factor required for officers on Board Pro and Tower. SAML SSO available on Tower for firms that need it. We do not ship a "remember me forever" toggle.
We are not your lawyer. Nothing on this page is legal advice.
The full security model is documented at /features/security.
SURFACE 06 · ADMINISTRATION
Administration — the boring parts, done plainly.
Billing, exports, support, succession. The unglamorous surfaces a treasurer needs to trust before the rest matters.
Plain-English billing
One invoice per association, per month or per year. Line item is the plan name and the unit count. No usage spikes, no overage, no hidden seats.
Annual portability export
Your data, in plain CSV plus original-format documents, on demand. Included on Tower; available to Board and Board Pro for $0 once per year.
Succession plan
If we shut down — we won't, but boards ask — the data export and a 90-day read-only mirror is contractually committed. The full clause is in the MSA, not the FAQ.
WHY WE SHIP BORING WELL
The administrative surfaces — billing, exports, succession — are the ones a treasurer leans on after the audit, not before it. We ship them plainly because the absence of drama is the feature. One invoice per association. One export on demand. One contractual clause for the day we are no longer here.
SURFACE 07 · STATUTORY WEBSITE
Statutory website — owners log in, records are posted, the regulator can audit.
§718.111(12)(g) requires associations of 25 or more units to maintain a secure website with the official records posted and owner login. We are that website.
Owner login, per-unit records access
Each owner authenticates against their unit of record and sees the documents the statute lets that unit see — the governing docs, their own ledger, the meeting calendar. No shared password, no spreadsheet handoff.
§718.111(12)(g)2.
Required-postings page, by the section
Articles, declaration, bylaws, rules, financial reports, annual budget, current insurance, structural inspection reports, meeting notices. The statute lists them; we post them under your subdomain.
§718.111(12)(g)3.
Public vs. owner-only gating
The law gates some records to owners (financials, contracts) and exposes others to anyone (notices, agendas). We honour the distinction at the URL level — owner-only records require login, public records do not.
§718.111(12)(g)4.
We are not your lawyer. Nothing on this page is legal advice.
See the surfaces against your actual building.
A twenty-minute product walkthrough — real product, your unit count. We will show you the obligations your association is on the hook for in 2026 and 2027.